Hybrid Events

Hybrid

The UJ Library has redefined the experiences of conferences, workshops, and seminars as we offer a new way of connecting. You can now conduct an interactive, expertly conducted hybrid event at the library.

A hybrid event aims to combine real-world interactions with virtual ones in a single location.

A Hybrid Event is an engagement space that is both virtual and physical. This type of space has become popular for conference engagements in a world where remote working is a global trend. This platform focuses on bringing the face-to-face physical and virtual experiences together in one space.

Advantages of Hybrid Events

Increased reach & attendance
Higher engagement with your audience
Effective networking interaction
Reduced event costs
Greater flexibility
Address the changing needs of your audiences

Our UJ library venue, Nadine Gordimer (Level 5) has been reimagined and redesigned to bring you a meaningful experience within both the physical and virtual spaces.

What this experience will provide:

Full audio-visual platform for virtual attendees
One-on-one meetings and networking whilst still having a virtual audience
Live online attendance
Instant feedback to measure experiences virtually and physically

Hybrid Conference Package

HYBRID CONFERENCE

Platform: Zoom Webinar/ Meeting

PRE – CONFERENCE

Consultation meeting
Physical and virtual Programme: clear guidelines for virtual and physical attendees (Should be shared 5 days before the event)
UJ Library Podcast Studio (On request and cost paid by client)
Live Polling – Polling question to be submitted a week before the event (on request)
Breakaways – programme for the breakaway session to be submitted a week before the event (on request)
Supply music before and after event (on request)
Graphic Design Invitation
Virtual Background Design (On request)
Share invite on internal Library database
Post on social media platforms
- Facebook
- Instagram
- Twitter
- LinkedIn
Dry-run: Zoom etiquette and curation
Venues
Tech Director (camera switches, shots and coordination)
Arrange A/V equipment, registration set-up, parking, venue signage
Coordinate with event suppliers (catering, equipment, etc.).
Manage event day set up and execution.
Create online registration page / RSVP on the Zoom platform (On request)

CONFERENCE DAY

Dry-run: curation and allocate roles and responsibilities (2 hours before the event)
Assist with all technical detail 2 hours before event.
L– Lighting
A – Audio
M – Me (My camera angle)
B – Background
S – Speed Test (Bandwidth/ Connectivity)
Supply music before and after event (on request)
Facebook Live streaming (on request)
Play videos during breaks
Conference/event will be recorded
Manage logistics for catering purposes
Manage Live Polling questions
Manage breakaway rooms