Hybrid Events


The UJ Library has redefined the experiences of conferences, workshops, and seminars as we offer a new way of connecting. You can now conduct an interactive, expertly conducted hybrid event at the library.

A hybrid event aims to combine real-world interactions with virtual ones in a single location.

Hybrid Events

A Hybrid Event is an engagement space that is both virtual and physical.  This type of space has become popular for conference engagements in a world where remote working is a global trend. This platform focuses on bringing the face-to-face physical and virtual experiences together in one space.

Advantages of Hybrid Events

  • Increased reach & attendance
  • Higher engagement with your audience
  • Effective networking interaction
  • Reduced event costs
  • Greater flexibility
  • Address the changing needs of your audiences

Our UJ library venue, Nadine Gordimer (Level 5) has been reimagined and redesigned to bring you a meaningful experience within both the physical and virtual spaces.

What this experience will provide:

  • Full audio-visual platform for virtual attendees
  • One-on-one meetings and networking whilst still having a virtual audience
  • Live online attendance
  • Instant feedback to measure experiences virtually and physically
Hybrid Conference Package

Platform: Zoom Webinar/ Meeting


  • Consultation meeting
  • Physical and virtual Programme: clear guidelines for virtual and physical attendees (Should be shared 5 days before the event)
  • UJ Library Podcast Studio (On request and cost paid by client)
  • Live Polling – Polling question to be submitted a week before the event (on request)
  • Breakaways – programme for the breakaway session to be submitted a week before the event (on request)
  • Supply music before and after event (on request)
  • Graphic Design Invitation
  • Virtual Background Design (On request)
  • Share invite on internal Library database
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn
  • Dry-run: Zoom etiquette and curation
  • Venues
  • Tech Director (camera switches, shots and coordination)
  • Arrange A/V equipment, registration set-up, parking, venue signage
  • Coordinate with event suppliers (catering, equipment, etc.).
  • Manage event day set up and execution.
  • Create online registration page / RSVP on the Zoom platform (On request)


  • Dry-run: curation and allocate roles and responsibilities (2 hours before the event)
  • Assist with all technical detail 2 hours before event.
    L– Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Supply music before and after event (on request)
  • Facebook Live streaming (on request)
  • Play videos during breaks
  • Conference/event will be recorded
  • Manage logistics for catering purposes
  • Manage Live Polling questions
  • Manage breakaway rooms


  • Participants/Attendees Report (on request)
  • Q & A Report (on request)
  • Edit recording – cost to be covered by client
  • Upload to Library YouTube channel
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