Virtual Events

In light of the recent global isolation initiatives due to the COVID-19 virus, and the suspension of most contact teaching and learning activities at the University of Johannesburg,  the Library now offers an online environment for both events and conferencing.

We continue to provide a stimulating environment for debate and engagement with topical issues to students, staff and external stakeholders in a Virtual platform using Zoom.

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Advantages of Online Conferencing
  • Saving travel emissions
  • Saving energy and waste (fuel, electricity, materials, food)
  • Saving individual energy (no booking, no travelling, no changes of time zones)
  • Saving time
  • Reduction of costs for organizers (no rooms, no catering, no travels, less staff required)
  • Reduction of costs for participants (no travelling, no hotel, no fee)
  • Flexibility to attend single sessions or the whole conference
  • Possibility of combining with daily routines of work and social life
  • Inclusive (people from all around the world can participate regardless of their origin, physical condition, family situation, financial and political situation, etc.)
  • Easy recording of sessions
  • Easy to enrich the program with additional tools (pre-recorded videos, surveys, etc.)
Virtual Events Packages
01: VIRTUAL CONFERENCE PACKAGE (4 HOURS PER DAY)

Platform: Zoom Webinar 500 license platform

R2000 per day plus editing of recording if you chose this = R4300

Includes

  • Consultancy Meeting & Technical Meeting
  • 3 staff members in background to take care of Webinar logistics
  • 3 breakaway rooms

Pre – Conference

  • Graphic Design of Invitation
  • Virtual Background Design
  • Create Online Conference Platform for Registration & RSVPs online
  • Share our database to invite people
  • Market the event on Social Media platforms

Conference Day

  • Assist with all Technical detail 30 minutes before Webinar starts e.g. make sure camera angles are correct, virtual backgrounds, how to share screens and supply music.
  • Assign roles to panellist and guidance on the process.
  • Facebook live streaming (on request).
  • Stream Videos during breaks.
  • Assist with Q & A sessions: make sure facilitator receive all questions and check for raised hands.
  • Recording of Webinar.

Post – Conference

  • Participants/Attendees report (on request).
  • Editing of recording. (R2300 additional)
  • Upload to YouTube channel.
02: VIRTUAL CONFERENCE PACKAGE – INTERNAL STAFF (2 HOURS PER DAY)

Platform: Zoom Webinar 500 license platform

R1000 per day plus editing of recording if you chose this = R3300

Includes

  • Consultancy Meeting & Technical Meeting
  • 3 staff members in background to take care of Webinar logistics
  • 3 breakaway rooms

Pre – Conference

  • Graphic Design of Invitation
  • Virtual Background Design
  • Market the event on Social Media platforms

Conference Day

  • Assist with all Technical detail 30 minutes before Webinar starts e.g. make sure camera angles are correct, virtual backgrounds, how to share screens and supply music.
  • Assign roles to panellist and guidance on the process.
  • Stream Videos during breaks.
  • Assist with Q & A sessions: make sure facilitator receive all questions and check for raised hands.
  • Recording of Webinar.

Post – Conference

  • Participants/Attendees report (on request).
  • Editing of recording. (R2300 additional)
  • Upload to YouTube channel.
03: VIRTUAL CONFERENCE PACKAGE – INTERNAL STAFF (1 HOURS PER DAY)

Platform: Zoom Webinar 500 license platform

Includes

  • Consultancy Meeting & Technical Meeting
  • 3 staff members in background to take care of Webinar logistics

Pre – Conference

  • Market the event on Social Media platforms if invitation and graphics are provided

Conference Day

  • Assist with all Technical detail 30 minutes before Webinar starts e.g. make sure camera angles are correct, virtual backgrounds, how to share screens and supply music.
  • Assign roles to panellist and guidance on the process.
  • Stream Videos during breaks.
  • Assist with Q & A sessions: make sure facilitator receive all questions and check for raised hands.
  • Recording of Webinar.

Post – Conference

  • Participants/Attendees report (on request).
  • Editing of recording. (R2300 additional)
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