Virtual Events

In light of the recent global isolation initiatives due to the COVID-19 virus, and the suspension of most contact teaching and learning activities at the University of Johannesburg,  the Library now offers an online environment for both events and conferencing.

We continue to provide a stimulating environment for debate and engagement with topical issues to students, staff and external stakeholders in a Virtual platform using Zoom.

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Advantages of Online Conferencing
  • Saving travel emissions
  • Saving energy and waste (fuel, electricity, materials, food)
  • Saving individual energy (no booking, no travelling, no changes of time zones)
  • Saving time
  • Reduction of costs for organizers (no rooms, no catering, no travels, less staff required)
  • Reduction of costs for participants (no travelling, no hotel, no fee)
  • Flexibility to attend single sessions or the whole conference
  • Possibility of combining with daily routines of work and social life
  • Inclusive (people from all around the world can participate regardless of their origin, physical condition, family situation, financial and political situation, etc.)
  • Easy recording of sessions
  • Easy to enrich the program with additional tools (pre-recorded videos, surveys, etc.)
Virtual Events Packages
01: VIRTUAL CONFERENCE PACKAGE (4 HOURS PER DAY)

Platform: Zoom Webinar/ Meeting

PRE – CONFERENCE

  • Consultation meeting
  • Programme (Should be shared 3 days before the event)
  • UJ Library Podcast Studio (On request and cost paid by client)
  • Live Polling – Polling question to be submitted a week before the event (on request)
  • Breakaways – programme for the breakaway session to be submitted a week before the event (on request)
  • Graphic Design Invitation
  • Virtual Background Design (On request)
  • Share invite on internal Library database
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn
  • Dry-run: Zoom etiquette and curation
  • Create online registration page / RSVP on the Zoom platform (On request)

CONFERENCE DAY

  • Assist with all technical detail 30 minutes before event.
    L– Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Supply music before and after event (on request)
  • Facebook Live streaming (on request)
  • Play videos during breaks
  • Conference/event will be recorded
  • Manage Live Polling questions
  • Manage breakaway rooms

POST – CONFERENCE

  • Participants/Attendees Report (on request)
  • Q & A Report (on request)
  • Editing of recording – cost to be cover by client
  • Upload to Library YouTube channel
02: VIRTUAL CONFERENCE PACKAGE (2 HOURS PER DAY)

Platform: Zoom Webinar / Meeting

PRE – CONFERENCE

  • Consultation meeting
  • Programme (Should be shared 3 days before the event)
  • Graphic Design Invitation
  • Virtual Background Design (On request)
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn

POST – CONFERENCE

  • Participants/Attendees Report (on request)
  • Editing of recording – cost to be cover by client
  • Upload to Library YouTube channel

CONFERENCE DAY

  • Assist with all technical detail 30 minutes before event.
    L – Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Facebook Live streaming (on request)
  • Conference/event will be recorded
03: VIRTUAL CONFERENCE PACKAGE (1 HOURS PER DAY)

Platform: Zoom Webinar / Meeting

PRE – CONFERENCE

  • Consultation meeting
  • Programme (Should be shared 3 days before the event)
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn

POST – CONFERENCE

  • Participants/Attendees Report (on request)
  • Editing of recording – cost to be cover by client

CONFERENCE DAY

  • Assist with all technical detail 30 minutes before event.
    L – Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Conference/event will be recorded
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