Virtual Events

The UJ library offers virtual events with users friendly platforms this provides audiences an opportunity to attend events and conferences from their devices in different locations.

We continue to provide a stimulating environment for debate and engagement with topical issues to students, staff and external stakeholders in a Virtual platform using Zoom.

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Advantages of Virtual Conferencing
  • Saving travel emissions
  • Saving energy and waste (fuel, electricity, materials, food)
  • Location independence for attendees in different locations
  • Instant connectivity
  • Reduction of costs for organizers (no rooms, no catering, no travels, less staff required)
  • Reduction of costs for participants (no travelling, no hotel, no fee)
  • Flexibility to attend single sessions or the whole conference
  • Possibility of combining with daily routines of work and social life
  • Increased attendance at events
  • Easy recording of sessions
  • Easy to enrich the program with additional tools (pre-recorded videos, surveys, etc.)
Virtual Events Packages
01: VIRTUAL CONFERENCE PACKAGE (4 HOURS PER DAY)

Platform: Zoom Webinar/ Meeting

PRE – CONFERENCE

  • Consultation meeting
  • Programme (Should be shared 3 days before the event)
  • UJ Library Podcast Studio (On request and cost paid by client)
  • Live Polling – Polling question to be submitted a week before the event (on request)
  • Breakaways – programme for the breakaway session to be submitted a week before the event (on request)
  • Graphic Design Invitation
  • Virtual Background Design (On request)
  • Share invite on internal Library database
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn
  • Dry-run: Zoom etiquette and curation
  • Create online registration page / RSVP on the Zoom platform (On request)

CONFERENCE DAY

  • Assist with all technical detail 30 minutes before event.
    L– Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Supply music before and after event (on request)
  • Facebook Live streaming (on request)
  • Play videos during breaks
  • Conference/event will be recorded
  • Manage Live Polling questions
  • Manage breakaway rooms

POST – CONFERENCE

  • Participants/Attendees Report (on request)
  • Q & A Report (on request)
  • Editing of recording – cost to be cover by client
  • Upload to Library YouTube channel
02: VIRTUAL CONFERENCE PACKAGE (2 HOURS PER DAY)

Platform: Zoom Webinar / Meeting

PRE – CONFERENCE

  • Consultation meeting
  • Programme (Should be shared 3 days before the event)
  • Graphic Design Invitation
  • Virtual Background Design (On request)
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn

POST – CONFERENCE

  • Participants/Attendees Report (on request)
  • Editing of recording – cost to be cover by client
  • Upload to Library YouTube channel

CONFERENCE DAY

  • Assist with all technical detail 30 minutes before event.
    L – Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Facebook Live streaming (on request)
  • Conference/event will be recorded
03: VIRTUAL CONFERENCE PACKAGE (1 HOURS PER DAY)

Platform: Zoom Webinar / Meeting

PRE – CONFERENCE

  • Consultation meeting
  • Programme (Should be shared 3 days before the event)
  • Post on social media platforms
    • Facebook
    • Instagram
    • Twitter
    • LinkedIn

POST – CONFERENCE

  • Participants/Attendees Report (on request)
  • Editing of recording – cost to be cover by client

CONFERENCE DAY

  • Assist with all technical detail 30 minutes before event.
    L – Lighting
    A – Audio
    M – Me (My camera angle)
    B – Background
    S – Speed Test (Bandwidth/ Connectivity)
  • Conference/event will be recorded
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